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Club Directors

WELCOME CLUB DIRECTORS TO THE EXCITING WORLD OF JUNIOR VOLLEYBALL

Thank you for becoming a Delta Region Club Director. We hope this season will be a rewarding experience for you and your members! This section of the Delta Region website is specifically geared up for you and contains information and forms you will need throughout the season. 

If you are starting a new club, scroll down to the bottom of this page for vital information and key points to running a Junior Program. 

Good luck and never hesitate to call the region office at 870-933-8110 if you have questions.

USA VOLLEYBALL DIRECTOR & OFFICERS LIABILITY INSURANCE

USAV Club Directors & Officers Liability Insurance (Not For Profit) Directors and Officers Liability (D&O) insurance is offered on a voluntary basis to all non-profit member clubs meeting the program eligibility requirements. This important coverage is not the same as General Liability as it does not include coverage for bodily injury claims. D&O insurance protects club directors & officers from personal liability associated with their wrongful acts, errors, and omissions in the performance of duties for the Club. Typical D&O claims often allege mismanagement of funds and negligent decisions affecting club members, participants, coaches, officials and others. The policy also provides Employment Practices Liability (EPL) coverage for claims alleging harassment, discrimination or wrongful termination.

Below are the various forms to be used throughout the volleyball season

ADVANCED EVENT SYSTEMS (AES)

Several events now use AES as their registration site. To access the online event system, first create a new account or log into your existing account;Fill in your club info; Make sure your five-letter Club Code is accurate (contact your region office if you need assistance); Begin adding teams.

TEAM TRAVEL SOURCE HOUSING COMPANY

USA Volleyball is proud to partner with Team Travel Source as the national governing body’s “Official Housing Company for USA Volleyball National Championship Events” for the period of Jan. 1, 2017 through Aug. 31, 2020. USA Volleyball will work with Team Travel Source for housing solutions for its three signature national championship events: USA Volleyball Girls’ Junior National Championships, USA Volleyball Boys’ Junior National Championships and USA Volleyball Open National Championships. Team Travel Source offers sports tournament organizers, team managers and event planners of all types an innovative free service that provides hotel accommodations for all teams or individuals attending competitions or events.

UNIFORM REQUIREMENTS & REMINDERS

Check out this site prior to purchasing your junior player uniforms. The Rules Advisory Commission and Regions have developed a plan to help teams ensure they have legal uniforms for the 2018-2019 season. Teams may use this website to have uniforms reviewed prior to ordering if they are unsure of the uniform design, number contrast, or Libero uniform contrast. This process will assist officials, clubs, players, and fans online and in the gyms identify players on the court. If a team has a question on a current uniform, they can seek assistance from the USAV Rules Interpreter. If a uniform is not compliant, USAV will work with the teams to find a solution that will be in effect for all Bid, Qualifier, and National Events. Regions may make their own decisions for in-region events. Please help us help you avoid any issues with your uniforms this season! If you are uncertain about your uniforms, please fill out the form found on this site (as accurately as possible) and upload front and back images of each jersey your team might be wearing this season. The USAV Rules Interpreter will then put together an approval form for your team indicating what jerseys should be worn in combination with each other. If any jerseys are a problem, that will also be included in the form from the interpreter. Please allow 5 business days for us to process your submission, but please note in the form below if your submission is time sensitive.

AGE WAIVER POLICY

Many athletes would prefer to play with their classmates, even if they are slightly older and their birth date would require her to play with an older age group.  ONLY the Club Director can request an age waiver. If an age-group waiver is requested for a particular player, the entire team will be unable to play in nationally-sanctioned events. 

Age Waivers are only granted to allow players to play with their classmates and not granted for developmental purposes. Age Waiver request can only be made by the Club Director. An Age Waiver Application must be completed by the Club Director and approved by the Delta Region Commissioner. 
 
Age waivers will be granted to junior players within the Delta Region, to play in the next lower age group only. For example, a 16 year old junior player that is in the 9th grade and whose birthday is prior to Sept. 1 of the following year may apply for a waiver to play with her 9th  grade classmates for the upcoming season. These waivers will be valid only within the Delta Region and will not be valid at the national level.
  
Age-waivered players may not participate in the Delta Region Bid Qualifier, any National Qualifier o r the Junior Girl’s National Championships unless the player plays with her age-appropriate team. 

Other regions MAY choose to allow the participation of age waived players. Contact the individual Tournament Director to check on the eligibility of waived players within the region you will be playing.  If an outside region does not accept waived players then said player may not participate in sanctioned tournaments within that region unless the player plays with her age appropriate team as directed by the USAV Age Definitions. 
 
Younger players who participate in an older division do not need a written age waiver. Age waivers may be voided due to false or misleading application. 
 

JUNIOR CLUB OFFICIATING

2019 JUNIOR CLUB OFFICIAL GUIDEBOOK

It is important for you to read this Junior Official’s Guidebook thoroughly to understand the steps to helping your club members become certified Delta Region officials. Each team in the Delta Region is required to have at least two certified referees and one certified scorekeeper listed on the team roster. Different levels of officiating certification are available through the Delta Region. Please review each certification requirement outlined in this Official’s Guidebook with your Club members. With the increasing expectation of quality officials for volleyball matches, it is the policy of the Delta Region that certified coaches or certified chaperones of Junior Teams accept the role of primary referee (R1) for their team, when a paid official is not working the set. Junior Officials may serve as a secondary referee (R2). We believe that this is the best direction for us to take for the protection of the younger players and the integrity of the game. We expect all Junior Programs to embrace this concept and participate fully as a club.

NEED NEW VOLLEYBALLS ~ CHECK OUT TACHIKARA

Tachikara offers Club discounts on many of their balls. Just go to this site and create an account and shop for huge discounts.

WANT TO START A NEW JUNIOR CLUB IN THE DELTA REGION?

Thank you for reaching out to start a new program for juniors. Hopefully you are considering both boys and girls in this process. Please read  2019 Starting a Junior Volleyball Program prior to organizing your club. Note that this guidebook is simply a short collection of information to help get you started. For additional information and assistance with registration or forming your program, please contact the Delta Region Volleyball office at reg@deltavolleyball.net and make sure to browse the USA Volleyball website; www.usavolleyball.org.   

Joe Williams, Commissioner Delta Region

Starting a Junior Volleyball Program can be both a rewarding and a frustrating experience. The sources of the rewards are rather apparent – the opportunity to see young people grow and develop, the excitement of athletic competition, and the joy of a job well done. The challenges, on the other hand, can mostly be avoided by careful preseason planning which must then be carried out throughout the entire year. The majority of the frustrations arise not out of the players or the coaches, but the administrative details.

WHY USA VOLLEYBALL IS THE RIGHT CHOICE

When you join the Delta Region, you become a registrant of USA Volleyball (USAV), just like the players who won Olympic Games medals in Rio de Janeiro. Based in Colorado Springs, Colo., USA Volleyball is the National Governing Body (NGB) of the sport, serving the lifetime sport of volleyball at all ages and levels, through its 40 Regions and other affiliated members.

Key Points When Starting a JUNIOR CLUB

  1. There is no charge for creating a volleyball club in the Delta Region.
  2. Clubs must be located within the geographical boundaries of the region or in the region in which its club director resides.
  3. Each club may have only one club director.
  4. Once you decide to start a program, you (Club Director) must first join USA Volleyball through the Delta Region as a “Regular” member, complete a background screening and take SafeSport training. 
  5. Next print the 2019 CLUB APPLICATION FORM (below)
  6. Include the Club Director name, membership number and contact information on the application form, along with any Club information.
  7. Select a Club Administrator (this can be the club director) that can handle the day-to-day operations of the online member system. They also must join USA Volleyball/Delta Region, complete a background screening and take SafeSport training. Include their name, membership number and contact information on the Club Application form.
  8. Email the Club Application form to the Delta Region office. Make sure it is fill out completely including all information on both pages of the application. This will allow your club to be entered into the online registration system.
  9. Please review 2019 Starting a Junior Volleyball Program (below) and the 2019 Delta Region Member Handbook  for additional information.

CLUB DIRECTORS & CLUB ADMINS MUST BE SAFESPORT CERTIFIED

The safety of its participants is of paramount importance to USA Volleyball. USA Volleyball has a ZERO TOLERANCE for abuse and misconduct. This includes not only on-court safety, but also off-court safety in any part of USA Volleyball’s programs. USA Volleyball is committed to creating safe and fun environments for youth. This includes, but is not limited to, providing training, educational materials and resources for our regions, clubs, coaches and parents. All Club Directors & Club Admins of the Delta Region are required to be certified in SafeSport. Beginning with the 2018-2019 season, all adult members must take (or retake) the online SafeSport Training course and then repeat the training every two years.

To become SafeSport certified, a USA Volleyball member will need to complete all three of the 30-minute modules.

  1. Sexual Misconduct Awareness Education

  2. Reporting Child Sexual Abuse

  3. Emotional and Physical Misconduct

 To become SafeSport Trained all 3 lessons must be completed

TAKE SAFESPORT TRAINING

The SafeSport coursework is now delivered through the USAV Academy.  Accessing the course through the USAV Academy is critical to tracking certification and expiration dates. Please access the course exclusively through the USAV Academy (not the USOC SafeSport website).  To register for SafeSport training:

  1. Go to https://webpoint.usavolleyball.org/.

  2. Log in to your USAV account.

  3. In the navigation menu, click on USAV Clinics and select USAV Coaching Clinics.

  4. Select “Core Center for SafeSport Training” 

  5. Complete registration.

  6. To access coursework, click on the Log into USAV Academy button.

Should you need to return to your coursework at a later time, log in to your USAV account and click on the Log into USAV Academy button. For technical issues regarding the SafeSport course content freezing or not allowing the user to advance please submit a help desk ticket to help.desk@safesport.org

To become SafeSport Trained all 3 lessons must be completed. You will receive a certificate after completing each course. Once all 3 lessons have been completed a single certificate will be awarded and available to print/save/or view in the members academy under MY Account “My Certificates”. Webpoint will auto update after courses show completed.

MEMBER REGISTRATION

Most member registrations and payments are completed online through a system named ‘Webpoint’. A tab on the Delta Region home page titled ‘Join now’ will direct players and adults to the online registration site. Club Directors should encourage their members to utilize the online registration site to minimize the amount of paper work to be filed and the collection of registration fees. When an online registration is completed by a player, they are an immediate member of USA Volleyball, covered by insurance, and with access to their USA Volleyball membership card which they can present at tryouts. If an individual does not register online, or chooses to pay for their membership with something other than the accepted online credit cards (American Express, Visa & Master Card), the Club Director will need to collect a $10.00 manual registration fee plus the appropriate signed manual forms and submit each to the Delta Region office. Individuals will not be considered as members until all information and fees are received and processed through the Delta Region office. Unregistered members may not practice or participate in any sanctioned USA Volleyball event (including tryouts and practice).

NO PLAYER TRANSFERS AFTER DECEMBER 1st

After December 1, he/she is committed to a club for the entire USA Volleyball season which concludes at the end of the Junior National Championships. NOTE:  A change in geographical location of the family due to a change in job, military, scholastic or inner-collegiate status may receive special consideration. Application for a waiver to the Transfer Policy must be made in writing by the parent of the player to the Commissioner. The club that the player is leaving must release the player in writing to the Region Office before the Commissioner will provide any waiver.

A player can be reassigned to a different club in the Delta Region if the team the player is currently. Players from a disbanded team may enroll with another team if the disbanded team or club provides written authorization to the Delta Region office releasing the player(s), and the new team provides Delta Region office with an acceptance letter.  A disbanded team may withhold such authorization if the player(s) is/are not in good standing with the club. Any financial commitments to a club are between the individual and the club~ Clubs are private enterprises. If a player on a disbanded team transfers without filing the proper written authorizations, then the player and the new team or club may be sanctioned.

No player may participate in different Qualifying events with different teams. No Delta Region junior player transfers will be granted to teams outside the Delta Region.

MEMBERSHIP REFUND POLICY

Every person that wants to try out for a club must first become a member of USA Volleyball. The junior player membership fee is $52 and registration can completed on the JOIN NOW tab above. Much of the $52 membership fee goes toward insurance not only for the player but also for the club and facility.

We understand if you are new to Junior Volleyball that you might not be completely sure that this is what your child wants to do. No worries. If your child is not injured during the tryout process, the Delta Region will issue a refund of the full $52 USA Volleyball membership cost and cancel the membership if he/she decides not to play this season. Please note: if he/she sustains an injury we cannot refund the membership fee due to the fact we will need the insurance coverage to remain in effect for her and the club.

If you want to request a refund, fill out the Registration Request Form and email to the Delta Region office by December 1.

No refunds will be issued after the deadline date of December 1st.